Exhibitor Information

The Eastern Claims Conference will be holding its 32nd^t annual conference on February 24 – 26, 2008 at the Waldorf=Astoria Hotel in New York City. Your company may participate as an exhibitor which can present you with an extraordinary opportunity to meet, greet and provide hospitality to current and prospective clients. The following information describes the registration process as well as the options that are available to your company.

EXHIBIT SPACE

Exhibit space is limited and reservations will be accepted on a first come first served basis. Two types of exhibit space are available:

· Standard Tabletop (3x6) with a backdrop not larger than 6 feet. Includes fully draped table and two chairs.

· 8x10 booth for larger displays (limited availability). Includes fully draped table and two chairs.

ALL EXHIBIT REGISTRATIONS ARE DUE BY 01/15/2008 . Inquiries regarding the availability of space after the above deadline should be directed to the Exhibitor/Hospitality Chairperson.

HOSPITALITY SPONSORSHIP PLAN

Participation is economically feasible through our unique hospitality sponsorship plan whereby numerous sponsors share expenses. The sponsorship includes:
Free ½ Page Ad In The ECC Program/Journal
Prime Exhibitor Location
Free Standard Exhibit Space
Public Recognition of your contribution
Company name, address, telephone number and link to your web site posted on the 2008 ECC Web site
Joint sponsorship of evening hospitality
Joint sponsorship of morning coffee and danish
Free attendance for up to 4 representatives

Price: $1,950 ($2,200 with 8x10 upgrade)

EXHIBITOR ONLY PLAN

Under our Exhibitor only plan you may still participate and receive the following:

· Free attendance for 2 representatives

· Company name, address, telephone number and link to your web site posted on the 2008 ECC Web site

· Standard Exhibit space in an assigned location

Price: $1,250 ($1,500 with 8x10 upgrade)

EXHIBIT SPACE ASSIGNMENT

Exhibit locations are assigned by the ECC. Hospitality Sponsors have first choice of ballroom locations. The remainder are assigned on a first come first serve basis.

ELECTRICAL (OPTIONAL)

Electrical service arrangements can be made with the hotel. A service order form will be provided to all registered exhibitors. Charges are the responsibility of the exhibitor.

EXHIBIT SET-UP AND TAKE-DOWN

Exhibit set-up will be on Sunday February 24, 2008 between the hours of 10:00 AM and 3:00 PM. All exhibits must be set up by 3:00 PM on Sunday February 24, 2008. Exhibit takedown will be on Tuesday February 26, 2008 between the hours of 1:00 PM and 3:00 PM. All exhibits must be out by 3:00 PM on Tuesday, February 26, 2008.

EXHIBIT HOURS

The exhibit area will be open Monday from 7:00 AM to 4:00 PM and 7:00 AM to 1:00 PM on Tuesday. Peak hours are 7:30 AM to 9:00 AM and 11:45 AM to 12:45 PM.

ADVERTISING (You May Advertise Without Exhibiting)

The ECC has an ad journal/program, which is distributed to all attendees. Available options are:

½ Page: $250 (Free for Hospitality Sponsors)

Full Page: $500 (Hospitality Sponsor Upgrade $250)

Specifications: Black & White camera ready or PDF that conforms to the following size requirements. Page size: 8” x5” (1/2 Page) and 8 ½” x 11” (Full Page)

Ad copy due date: JANUARY 15, 2008 . If possible, please submit Ad copy in conjunction with reservation form. Inquiries regarding Ad Space should be directed to the Exhibitor/Hospitality Chairperson.

HOSPITALITY FUNCTIONS

Hospitality functions will be held on Sunday, February 24, 2008 between the hours of 5:00PM and 7:00 PM and on Monday February 25, 2008 between the hours of 5:30 PM and 7:30 PM .

SHIPPING

The hotel is unable to store or receive any exhibitor material prior to, during or after the conference.

GENERAL SERVICES CONTRACTOR

The General Services contractor, Expo Advantage USA, will contact all registered exhibitors regarding the services they provide. All charges are the responsibility of the exhibitor.

Expo Advantage
40 Oser Avenue, Suite 15
Hauppauge, NY 11788
Voice: 631-273-2310
Fax: 631-273-2371
expodesk@earthlink.net

New York City union rules may limit the exhibitor’s ability to set up and take down floor standing exhibits. We recommend contacting the General Services Contractor for current union rules. THIS DOES NOT APPLY TO STANDARD TABLETOP EXHIBITS.

SECURITY

A security guard will be provided for the exhibit area during non-exhibit hours. Admittance to the exhibit area is restricted during non-exhibit hours. The ECC cannot guarantee against loss, damage or theft of any kind.

LIABILITY

Space in the exhibit area is being assigned upon the clear understanding that the exhibitor agrees to protect, save, and hold harmless the Eastern Claims Conference, Inc. and the Waldorf=Astoria Hotel and all agents and employees thereof (hereinafter collectively called indemnitees) forever harmless from any damages or charges imposed for violations of any law or ordinance, whether occasioned by the exhibitor or those holding under the exhibitor, and further, exhibitor shall at all times protect, indemnify, save, and hold harmless the indemnitees against and from any and all losses, costs (including attorneys fees), damage, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or persons or to the property of same, including the exhibitor, its agents, employees, and business guests which arises from or out of or by reason of such exhibitor occupancy and use of the exhibit premises or a part thereof, except such as shall arise directly from the acts of indemnitees. Therefore, it is advisable for the exhibitor to arrange liability coverage during the annual meeting.

DRAWINGS

Should an exhibitor holding a drawing wish to have the winner(s) announced during the Tuesday lunch session, he/she should notify the Exhibitor/Hospitality Chairperson of the name of the firm awarding the prize, brief description of prize, name of the winner by 10:00 AM on Tuesday, February 26, 2008. Winners announced need not be present. The exhibitor is responsible for shipping the prize to the individual(s).

EXHIBITOR/HOSPITALITY CONTACT

Theodore P. DeVivo
Exhibitor/Hospitality Chairperson
Eastern Claims Conference, Inc.

PO Box 2730
Stamford, CT 06906-0730

Telephone Number: (212) 770-3905
E-mail address: exhibit@easternclaimsconf.com